LDRL Board of Trustees
The LDRL Board of Trustees meets every second Thursday at 4 p.m.
President: Linden Vanlandingham
Vice-President: Marilyn Rasmussen
Treasurer: Sally Blakemore
Secretary: Sheryl Morgan – Board appointed
Monroe County Randolph County
Budget Committee, Chair
Mary Jane Havens
Personnel Committee, Chair
|Linden Vanlandingham||Robert H. Brandon|
By-Laws of Board of Trustees
Article I Name
The organization shall be called “Little Dixie Regional Libraries.”
Article II Officers
Officers shall consist of a president, vice-president, and treasurer. The members shall elect the officers annually at the June meeting, and newly elected officers will preside at the July meeting. Randolph County and Monroe County Boards shall also elect officers at the June meeting. No person shall be nominated for, or hold, more than one office at a time. The director will serve as an ex-officio member without a vote.
The board president, with the consent of the board, shall appoint a secretary who shall keep a record of all meetings and attendance of members, and perform other duties pertaining to the office. The secretary may or may not be a board member.
In the absence of the president or treasurer, a designated member of the Board may sign official library documents.
Any vacancy occurring in any of the offices of the Board of Trustees shall be filled by nomination and election at the next regular meeting of the Board. Any person elected to office to fill such vacancy shall hold office until the next regular election of officers.
President: It shall be the duty of the President to preside at all meetings and appoint committees. The President shall perform all duties provided by law. The President should perform all services customarily provided by said office, shall ensure the establishment of policies for the function of the Board and shall be an ex-officio member of all committees of the Board. The President shall vote on all matters before the board.
Vice-President: In case of absence, inability, or refusal to act by the President, the duties of the president be provided by the Vice-President. In case of that a vacancy occurs in the Office of the President, then, in such event, the Vice-President shall perform all functions of the President until a successor for the unexpired term is elected.
Secretary: The Board of Trustees shall delegate such duties as may be desired and as may be approved by the Board to a Recording Secretary. The Recording Secretary may be the Administrative Assistant to the Director and such duties shall be performed within the scope of the Assistant’s normal job duties.
Treasurer: In case of absence, inability or refusal to act by the President or Vice-President, then, in such event, the duties of that office, as above provided, shall devolve to the Treasurer. The Treasurer shall be responsible for the oversight of all financial policies pertaining to the Library District and shall cause an audit to occur annually. In addition, the Treasurer shall ensure that positions on the Board or within the administration of the District that deal with funds shall be sufficiently bonded, at District expense, to protect the District’s financial interests.
Article III Meetings
The regular meeting shall be held monthly on the second Thursday. Notice of regular meetings will be provided to every member of the Board at least seven days before the date of said meeting. Meetings of the Little Dixie Regional Libraries Board of Trustees are public meetings and are open to all interested citizens. The agenda will be publicly posted in all library buildings in which direct services are provided to the public, at least 24 hours in advance and in accordance with Ch. 610 of the Revised Statutes of the State of Missouri. The Director will publicize the agenda and meeting dates to Randolph and Monroe county newspapers, local radio stations, and on the library’s website. The Board will determine time and place.
Board meetings may be rescheduled, under the direction of the Board President or Library Director, due to an emergency situation (weather related, building emergency, death, etc.). All members must be made aware of the cancellation and a new date to meet as soon as possible. The new agenda will be publicly posted in all library buildings in which direct services are provided to the public, at least 24 hours in advance and in accordance with Ch. 610 of the Revised Statutes of the State of Missouri.
The president or director by a quorum of the Board members will call special meetings.
It is the policy of the Trustees of the Little Dixie Regional Libraries to elicit input from patrons and citizens of the Library District. A period of up to fifteen minutes for general comments from patrons and visitors shall be scheduled at the beginning of each board meeting.
Individual citizen’s comments shall be limited to three (3) minutes. Each speaker will complete a comment form which will include the speaker’s name, address, phone number, email address, group affiliation (if any) and a brief description of the topic the speaker wishes to address. The Board President or presiding officer has the discretion to extend the time allotted for public comments.
The Presiding Officer shall rule “out of order” all comments which are irrelevant, repetitious or derogatory of persons, businesses or organizations. Upon conclusion of the Public Comment portion of the agenda, unless requested by one of the Trustees present, comments on specific agenda items will not be accepted from the audience.
If a citizen requests that an item be placed on the agenda for discussion, a signed request in writing should be made to the Director’s attention at least ten days prior to the regularly scheduled board meeting. The item will be placed on the agenda for action, information, or discussion at the next regular mailing of Board packets.
This policy does not pertain to employee grievances or citizens requests for reconsideration of library materials, both of which are addressed by other policies.
Public Records: Library and Board shall maintain all records as directed by Ch. 610, RSMo. and shall make available upon request all open records as directed by law; those records excepted or considered as closed records shall remain so unless Library or Board are otherwise directed by law.
The President of the Board may, or at the request of three (3) members of the Board or the Director, call a special meeting of the Board, stating the object of the meeting. Board Members will be given a minimum of twenty-four (24) hours prior notice of such meeting unless good cause justifies departure from this requisite, in which case such good cause shall be stated in the minutes of the meeting. No business shall be transacted at said special meeting, except as stated in the call thereof, without the unanimous consent of all members of the Board of Trustees.
All special meetings must be held with a minimum of twenty-four (24) hours public notice and at a place reasonably accessible to the public unless good cause justifies departure from these requisites, in which case such good cause shall be stated in the minutes of the meeting.
Said meetings shall not be used to subvert normal meeting dates or notice requirements.
The Board may elect through role call vote in open session to enter into a closed meeting. A closed meeting may be added to any regular agenda by the President or by request of three (3) members. All closed meetings shall be conducted pursuant to Ch. 610, RSMo. and records kept and accessible according to the same.